GCR Policy

EDP North Atlantic Fall 2022-Spring 2023 Game Change Request (GCR) Policy

Administered by NYCS

NO GCRs will be accepted for weeks 1 and 2 (9/10-9/19), as the games have already been sent to the assignors.

All teams are responsible to know and abide by the Game Change Request (GCR) Policy which is stated below; refer to the policy before requesting any schedule changes. Please make sure you are keeping the referees in mind when requesting game changes. Referees are assigned in advance and even a small change can lead to referee game coverage issues.

1. All game change requests must be submitted by completing the appropriate Game Change Request form, which may be accessed by going to RESOURCES and selecting Game Change Request Form under RESOURCES>DOCUMENTS or clicking this link: https://newyorkclubsoccer.com/documents/.
   • A change request will not be accepted within 5 days of the scheduled match. Note that the assignors generally place officials on the matches 2 weeks in advance
   • If a game change is made outside of the 5 day window and the assignor has already placed officials on the match, the club requesting the change will be invoiced directly by the assignor for all fees. All communication should be done through Team Chat**.
2. Acceptable reasons for the approval of GCRs are limited to religious holidays, loss of venue, and emergencies (which must be approved by NYCS).
3. Unacceptable reasons for Game Changes:
   1. Coaching Conflicts: All teams should have a minimum of 2 carded coaches assigned.
   2. Player Availability Issues: Teams may supplement their roster with players from other age-appropriate teams within their club.
   3. Conflicts with games from other leagues will not be accepted as a valid reason for a GCR.
4. No game will be moved from the original date until a new date is agreed upon by both teams. We will not allow the postponement of a game for later in the season without a new date confirmed.
5. If a team cancels the week of the game, the team will be responsible for the total referee fees which must be paid prior to the team’s next game.
6. If you need to swap the home and away teams in a game, please contact NYCS as the change must be made by an NYCS Administrator.

NOTE: Please allow 72 hrs. in which to receive a response to a submitted GCR. NYCS will send both teams a message either approving or denying the GCR.  If you do not receive a response 1 week before the scheduled game date, please reach out to NYCS to confirm that the game change request went through properly.

**Team Chat (Coaches/Managers)

From your dashboard:

1. Select TEAM MANAGEMENT
2. Select MATCHES from column on the left
3. Click on the icon in the Chat column for the game you wish to initiate a Team Chat
4. Click on the blue NEW MESSAGE box
5. Contacts for both teams are listed in circles below the New Message box, if you hover on the contact, their name will be displayed
6. Input your communication in the provided box and hit SAVE

NOTE: Team contact information for coaches and managers, if available, will be listed directly below the Match information. This information is also available on the public schedule information page for the division. ONLY coaches and managers with current, valid pass cards will be listed.

How to use the Team Chat Function with GotSport

https://gotsport.zendesk.com/hc/en-us/articles/1500000495702-How-to-Use-the-Team-Chat-Function-with-GotSporta